Administrative Manager

Roles and Responsibilities:

  • Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines
  • Creating an office budget and ensuring all employees adhere to the requirements.
  • Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required
  • Create and manage monthly expense reports by location
  • Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits
  • Tracking all employee training requirements for new hires and current employees by sending out weekly reports.
  • Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time.
  • Tracking all PTO, sick leave, and other time off employees.
  • Liaison between employees and payroll manager regarding any payroll-related questions
  • Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.
  • Assist when new projects during construction and opening phases
  • Answering the phone at a reception desk or in a specific department and transferring calls as needed
  • Sorting and delivering incoming mail and collecting and sending outgoing mail
  • Creating documents, maintaining databases, and sending memos and emails
  • Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or
organizing rentals
  • Running errands and making deliveries around the office or to external parties
  • Collecting, filing, and organizing office documents, such as reports and confidential records
  • Managing digital document filing, including encrypted documents and email correspondence
  • Preparing or processing invoices or estimates
  • Packaging and shipping company materials
  • Assist with the airport badging process (EWR, LGA, JFK)
  • Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time

Skills and Qualifications:

  • 3 years of experience
  • Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
  • Proficient in ADP
  • Fluent in English
  • Driving license
  • Organizational skills
  • Excellent communication abilities, including speaking, writing and active listening
  • Effective organization and time management skills, like prioritization, multitasking, and planning
  • Great customer service skills, including a personable and positive attitude
  • High typing speed and accuracy
  • Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
  • Problem-solving, critical thinking, and decision-making abilities
  • Ability to work independently with little-to-no supervision
  • Keen attention to detail
  • Comfortable in a fast-paced environment
  • High School diploma or equivalent
  • Must be able to pass beginner to intermediate level excel test

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